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Vendor Management — Overview

Tools for selecting, contracting, and evaluating AI vendors. Use these templates during the Discovery and Validation phases when considering external AI services or platforms.

Available Templates

Template When to use File
Selection Framework Structure your AI vendor selection process 01-selectie-framework.md
RFP Template Draft a Request for Proposal for AI services 02-rfp-template.md
Contract Checklist Verify AI-specific contract requirements 03-contract-checklist.md

When to Use Vendor Management?

Vendor management is relevant when your project uses:

  • Foundation model APIs (Anthropic Claude, OpenAI GPT, Google Gemini, etc.)
  • MLOps platforms (AWS SageMaker, Azure ML, Vertex AI, Databricks, etc.)
  • Specialised AI services (OCR, speech recognition, image analysis, etc.)
  • Data vendors (datasets, labelling services, data quality services)
  • Consultancy or implementation partners
1. Complete Selection Framework  →  determine longlist
2. Send RFP Template             →  receive proposals
3. Contract Checklist            →  contract negotiation
4. Periodic evaluation           →  repeat every quarter