Project Diary — Template¶
Weekly log for AI projects. Use this diary to track progress, decisions, and lessons learned. Keep it brief and factual — this is a memory aid, not a status report.
Frequency
Fill in at minimum weekly, preferably on Friday. Also complete the gate section after every Gate Review.
Download this template
Download as Markdown — Open in your editor or AI assistant and fill in the fields.
Weekly Log¶
Week [number] — [date from — to]¶
What was done?¶
- Task/activity 1
- Task/activity 2
- Task/activity 3
Decisions made¶
| Decision | Rationale | Decided by |
|---|---|---|
Blockers & risks¶
| Item | Impact | Action | Owner |
|---|---|---|---|
Lessons learned this week¶
- What worked well?
- What can be improved?
Next week (focus)¶
1. 1. 1.
Copy the week block above for each new week.
Gate Review Log¶
Complete after each Gate Review (Gate 1 through Gate 5).
Gate [number] — [date]¶
Phase: [Discovery / Validation / Development / Delivery / Closure]
Decision: ☐ Go ☐ Conditional Go ☐ No-Go
Attendees:
| Role | Name |
|---|---|
| AI PM | |
| Guardian | |
| Tech Lead | |
| Sponsor |
Open items (conditional on Go):
| # | Item | Owner | Deadline |
|---|---|---|---|
| 1 | |||
| 2 |
Notes:
Free notes about the gate review session.
Copy the gate block for each gate.
Decision Log (Ongoing)¶
Track all significant decisions that are not captured in a weekly block.
| Date | Decision | Alternatives considered | Rationale | Decision-maker |
|---|---|---|---|---|
Stakeholder Contact Log¶
| Date | Stakeholder | Subject | Outcome / Action |
|---|---|---|---|