Skip to content

RACI Matrix — Roles per Phase

Purpose

RACI overview that records who is responsible, accountable, consulted or informed per core activity and phase.

Central overview of who is Responsible, Accountable, Consulted and Informed per core activity, across all phases of the AI lifecycle.

Legend: R = Responsible (executor) · A = Accountable (final responsible) · C = Consulted (consulted) · I = Informed (informed) · — = Not involved

One A per activity

Each activity has exactly one A (final responsible). Multiple R's are possible, but never multiple A's.

Phase 1 — Discovery & Strategy

Core Activity AI PM Tech Lead Data Scientist Guardian CAIO Data Engineer Adoption Mgr Context Builder AI Security Officer
Use case selection & prioritisation R C C C A — — — —
Stakeholder interviews & problem definition R C — I I — C — —
Collaboration mode assessment (autonomy level) R C — C I — — — C
Risk Pre-Scan R C C A I — — — C
Objective Card (goal card) creation A C — R I — — — —
Define Hard Boundaries R C — A I — — — C
Fast Lane decision A R — C C — — — —

Phase 2 — Validation (PoV)

Core Activity AI PM Tech Lead Data Scientist Guardian CAIO Data Engineer Adoption Mgr Context Builder AI Security Officer
PoV scope and setup R R R C A C — C —
Dataset exploration & quality assessment C C A C — R — C —
Golden Set compilation C C A C — R — C —
Business Case creation A C C C C — — — —
Gate 2 Review A C C R C — — — C
Guardian approval Gate 2 — — — A — — — — —

Phase 3 — Development

Core Activity AI PM Tech Lead Data Scientist Guardian CAIO Data Engineer Adoption Mgr Context Builder AI Security Officer
Sprint planning & backlog management A C C — I — — — —
Model development (SDD pattern) C A R — — R — C —
Prompt engineering & versioning R A C C — — — R —
Data pipeline construction C C R — — A — C —
RAG architecture (if applicable) C A R — — R — R —
Technical Model Card C A R C — — — — —
Red Teaming coordination R C C A — — — — R
Gate 3 Review A R C C C — — — C

Phase 4 — Delivery

Core Activity AI PM Tech Lead Data Scientist Guardian CAIO Data Engineer Adoption Mgr Context Builder AI Security Officer
Go-live planning & coordination A R — C I C C — C
Technical implementation (deployment) C A — — — R — C C
Traceability report A C R C — — — — —
User training & adoption C — — — I — A C —
Handover to management organisation A R C C C C C C C

Phase 5 — Monitoring & Optimisation

Core Activity AI PM Tech Lead Data Scientist Guardian CAIO Data Engineer Adoption Mgr Context Builder AI Security Officer
Drift detection & monitoring C C R C — A — C —
Performance reporting A C R C I — — — —
Ethical oversight & bias monitoring C — R A I — — — C
Model adjustment or retraining C A R C I R — C —
Incident response (execution) R R C C A C — — R
Decommissioning decision C C — C A — — — C

Phase 6 — Continuous Improvement

Core Activity AI PM Tech Lead Data Scientist Guardian CAIO Data Engineer Adoption Mgr Context Builder AI Security Officer
Facilitate retrospective A C C C I — R — —
Maintain Kaizen Log R C C A I — — — —
Measure GAINS™ benefits realisation A — R C C — — — —
Manage KPI dashboard R C A — I — — — —

Phase 7 — Project Closure

Core Activity AI PM Tech Lead Data Scientist Guardian CAIO Data Engineer Adoption Mgr Context Builder AI Security Officer
Lessons Learned session A R R C C C R C C
Final benefits realisation report A — R C C — — — —
Execute decommissioning R A C C I R — C C
Archiving & knowledge transfer A R C C I R — R C

Related modules: